Asset Management Built for Retail Chains
Track store fixtures, equipment, and displays across multiple locations. From new store setups to relocations, AssetX gives retail chains complete control over their physical assets with real-time verification and automated compliance.
Real Retail Scenarios We Solve
AssetX handles the unique asset management challenges that retail chains face every day.
New Store Openings
Track every fixture, display, and equipment piece delivered and installed. Ensure nothing is missing before grand opening.
Store Relocations
Manage asset transfers between locations with proper documentation, E-way bills, and chain of custody tracking.
Seasonal Displays
Track temporary seasonal fixtures and promotional equipment as they move between stores or go into storage.
Ghost Asset Elimination
Identify assets on books that no longer exist at stores—stop paying taxes and insurance on missing items.
Track Assets Across Every Store Location
Retail chains struggle with knowing what assets exist at which stores. AssetX gives you a unified view of all store fixtures, display units, IT equipment, and furniture across your entire network. Know exactly what you own, where it is, and its current condition.
asset visibility across chain
ghost assets at store level
Rapid Physical Verification for Retail Chains
Traditional store audits involve clipboards, spreadsheets, and weeks of work. AssetX mobile app lets your store teams or auditors scan barcodes, verify conditions, and sync data instantly. A complete store audit that took 2 weeks now completes in 2 days.
reduction in audit time
complete chain-wide updates
Built-in Compliance for Asset Transfers
Moving assets between stores? AssetX automatically generates E-way bills, maintains transfer documentation, and ensures your inter-store movements are fully compliant with tax regulations.
Automatic E-way bill generation for inter-store transfers
Complete chain of custody from source to destination store
GST-compliant documentation for asset movements
Digital acknowledgement at receiving store
Quick Implementation for Retail Chains
Get up and running across your retail network in weeks, not months.
Setup
Configure location hierarchy, user roles, and approval workflows for your retail chain.
Import
Import existing asset registers and map store locations into the system.
Train
Train store managers and regional teams on mobile app and dashboard usage.
Go Live
Start with pilot stores, then roll out across all locations.
Works With Your Retail Tech Stack
AssetX integrates with ERP systems, accounting software, and retail management platforms you already use. No need to replace existing systems—just connect them.
Frequently Asked Questions
Everything you need to know about complete asset lifecycle management
AssetX is the only platform that covers the complete asset lifecycle—from procurement to disposal:
• Procurement to Asset Creation: P2P automation with automatic asset capitalization on GRN
• Inventory Management: Real-time stock tracking, put-away, and transfers
• Physical Verification: AI-powered ScanIQ for lightning-fast audits
• Finance & Compliance: CWIP tracking, lease management, depreciation, and audit-ready reports
• Risk Management: Built-in RCM and Risk Asset Matrix for compliance
Most tools handle one piece. AssetX handles everything in one unified platform.
AssetX manages every stage of your asset journey:
1. Procurement: Purchase requisitions, approvals, and PO generation with budget controls
2. Receipt & GRN: Goods receipt with automatic GL posting and asset creation
3. Inventory: Stock tracking, put-away, move orders, and transfers
4. Deployment: Asset assignment to users/locations with acknowledgment
5. Operations: Maintenance tracking, job management, and work orders
6. Verification: AI-powered physical audits with FAR reconciliation
7. Compliance: CWIP capitalization, lease management, and risk tracking
8. Disposal: Asset retirement with proper accounting and documentation
Every step is connected. Every record is traceable.
AssetX complements or replaces your ERP asset modules, depending on your needs:
• ERP Integration: Bi-directional sync with SAP, Oracle, Tally, and custom ERPs
• GL Posting: Automatic accounting entries posted directly to your ERP
• Master Data Sync: Vendors, cost centers, and chart of accounts stay synchronized
• Standalone Option: AssetX can function as your primary asset management system
Most customers keep their ERP for core accounting but use AssetX for operational asset management—where ERPs typically fall short.
Typical implementation takes 2-4 weeks for mid-sized enterprises, 4-8 weeks for large organizations:
Week 1: Setup & Configuration
• Instance provisioning and user creation
• Chart of accounts and location hierarchy setup
• Approval workflows and role definitions
Week 2-3: Data Migration
• Import existing asset registers
• Vendor and master data synchronization
• Historical transaction import (if needed)
Week 3-4: Training & Go-Live
• Admin and user training sessions
• Mobile app deployment to field teams
• Parallel run and cutover
Enterprise implementations with complex integrations may extend to 6-8 weeks.
AssetX was built for distributed enterprises. Multi-location management includes:
• Hierarchical Structure: Country → State → City → Site → Building → Floor → Room
• Location-Based Permissions: Site managers see only their assets and data
• Inter-Site Transfers: Full custody tracking when assets move between locations
• Consolidated Reporting: Enterprise-wide visibility with drill-down to individual sites
• Offline Mobile App: Field teams verify assets without connectivity, sync when online
Our largest customer manages 200+ locations with 100,000+ assets from a single dashboard.
AssetX handles complex asset accounting out of the box:
CWIP (Capital Work in Progress):
• Track assets under construction separately
• Capitalize to fixed assets when ready with automatic GL entries
• Maintain full history from procurement to capitalization
Lease Management:
• Right-of-use asset tracking per Ind AS 116/IFRS 16
• Lease liability calculations and amortization schedules
• Automated journal entries for lease accounting
Depreciation & Impairment:
• Multiple depreciation methods (SLM, WDV, custom)
• Component-level depreciation for complex assets
• Impairment testing and adjustment workflows
The AssetX mobile app is your field team's superpower:
• Offline-First: Verify assets without internet, sync when connected
• Barcode/QR Scanning: Instant asset identification using device camera
• Photo Documentation: Condition verification with timestamp and GPS metadata
• ScanIQ AI: Recognize assets from photos, auto-fill specifications
• Real-Time Sync: Verification data appears instantly on the dashboard
• Multi-Job Support: Handle multiple audit jobs simultaneously
No more clipboards, Excel sheets, or back-office data entry. Available for Android and iOS. Works on basic smartphones—no special hardware needed.
Yes. AssetX transforms audit preparation from a scramble to a non-event:
• Complete Audit Trail: Every asset movement tracked with user, timestamp, and approval
• Document Vault: All invoices, GRNs, and supporting docs attached to assets
• One-Click Reports: FAR reconciliation, verification summaries, discrepancy reports
• Digital Sign-Offs: Auditor-ready approval chains with legal validity
• Compliance Dashboards: Risk matrices, CWIP status, and lease schedules
When auditors arrive, you hand them a login—not a filing cabinet. Most customers report 80% reduction in audit query resolution time.
One Platform. Complete Control.
Transform your asset management with a unified platform. From fragmented systems and manual processes to complete visibility and control.
Free 14-day trial • No credit card required • Setup in 24 hours